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Share files with your members (Resources)

Put worksheets, plans, templates and other downloads in one place members can browse, search and download.

5 min readUpdated
  • resources
  • files
  • downloads
  • links
  • visibility

Resources is a tab in your community where members find what you share with them: worksheets, meal plans, templates, slide decks, checklists, and links to pages elsewhere. Members browse it by folder, search it, filter it by type, and open a file or link with one tap. It is on every plan, including Free. Uploaded files count toward your storage like everything else you upload. A link itself does not, though a cover photo does.

Turn it on

New communities start with Resources on. If your community was created before it launched, open Resources in your console and press Turn on on the banner, or switch it on in Customize, then Tabs. You can rename the tab there too, to Toolkit, Downloads, Library or anything that fits. The page headline, the line under it and the message members see while the library is empty are in Customize, then Page copy.

Add files

  1. Open Resources

    Find Resources in your console.

  2. Drop in your files

    Drop files anywhere on the page, or press Add, then Upload files. You can add many at once; each one can be up to 2 GB.

  3. Title and describe each one

    New files arrive as drafts, so members do not see them until you publish. Give each one a clear title and a short description: members search both.

Members can get PDFs, Word, Excel and PowerPoint files, CSV, text and Markdown files, images other than AVIF, ZIP archives and MP4 video from the library. They can View PDFs, images (JPEG, PNG, WebP and GIF), MP4 video and plain-text files (including CSV and Markdown) right in the browser, and Download any file. Every other type is download only.

To swap a file for a newer version, open it and choose Replace file. The title, description, folder and the download and view counts stay as they are.

Share a link

A resource can also be a web page: a Google Doc, a Canva design, a Loom video, a Notion page. In your console, press Add, then Add a link, and paste the address. Drry looks up the page's title, description and picture and uses them to fill in the form, with the picture as the cover. You can edit all three, upload your own cover, or leave the cover off. Only https addresses are accepted. If the page shares nothing (a private Google Doc often does not), the link is still added, titled with its site, and you can write your own title.

A new link is a draft, like a new file, and members see it once you publish. They open it with Open, in a new tab. Tier limits work on links the same way they do on files.

Organise with folders

Create a folder, give it a title, a description and an optional cover photo (up to 10 MB), then drag files and links into it. Drag folders and files to set their order; members see them in that order under Coach's order. Folders are one level deep. Items you have not put in a folder show under the folders. Deleting a folder deletes no files: they move to Not in a folder and keep the folder's access level.

Any file or link can have its own cover photo. One without a cover shows its type icon.

Publish, and tell members if you want to

Select files and press Publish. You can tick Email members to send one email listing the files to members who can open them. It is off every time unless you tick it, and it is for the community owner or an admin.

  • It counts toward your monthly email allowance, like a broadcast.

  • A member gets at most 20 community emails a day, coach posts included, so anyone already at that limit is skipped.

  • If your allowance cannot cover everyone, Drry tells you why before anything goes out, and nobody is emailed. Choose Publish without emailing to publish the files anyway, or email members about them later.

Files published in the last 14 days carry a New label for members.

Choose who can open what (Growth)

On Growth, with membership tiers, you can limit the whole tab, a folder or a single file or link to a tier and up. Choose Shown as locked to let other members see the item and which tier opens it, or Hidden from others to keep it out of sight entirely. A limit on a folder applies to everything inside it, and moving a file out of a limited folder keeps that limit on the file.

Who can do what

  • Owner and admins: everything, including emailing members and setting tier limits.

  • Editors: upload, edit, organise, publish and delete files, links and folders. Emailing members and tier limits are shown locked.

  • Members: browse, search, view, download and open what their membership opens.

See what members use

Each file shows how many times it has been downloaded and, for files members can view in the browser, how many times it has been viewed. The two are counted separately, and each goes up every time somebody does it, so one member downloading twice counts twice. A link counts each time a member opens it. Your own team's downloads, views and opens are not counted.

Ask your assistant

If you have connected Drry to Claude, it can read your library, edit titles and descriptions, add links, move files between folders, reorder, create folders, publish, and email members about files. It cannot upload a file or a cover photo, and it can only delete something that was never published; do those in the console. See What an assistant can do.

More about Resources

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